Know what your business owns
Track serial numbers, condition, storage location, purchase information, warranty and insurance details, and maintenance history for each physical asset. Catalog tables show total, active, and inactive quantities.
Connected operations for audiovisual businesses
From the equipment spec to the client quote, keep your AV operation connected.
Your work spans relationships, technical information, physical equipment, and changing project scope. ShowDesk brings those details into a business operations platform built around the way event businesses operate.
A catalog with operational detail
The model is one record. Each physical unit has its own story.
Manage the equipment you offer while keeping individual assets traceable. Give your catalog structure through departments, categories, and custom fields that fit your business.
Understand complete kits
Build kits and packages from component resources. Their quantities reflect complete sets that can be assembled from included physical inventory. Filter by location to inspect the components held at a particular warehouse or storage site.
Keep related equipment together
Associate individual assets with cases, covers, or accessories. Organize related offerings through associated items and cross-sell groups, and keep photos and multiple video links in the resource’s media gallery.
AI inventory research
Spend less time hunting down product specifications.
Enter an equipment title with the manufacturer and model. ShowDesk searches for product information online without requiring you to find and supply a manufacturer’s URL.
Useful technical fields, suggested together
- Product descriptions, dimensions, and size.
- Weight and electrical consumption.
- Voltage requirements and power connections.
- Circuit notes where product information supports them.
Research helps populate the equipment record your team will use for proposals and project planning.
Review the match and keep the sources
Suggestions include source links so you can check the product and the information. Choose which fields to apply instead of accepting every suggestion. Applied research retains its sources and research date alongside the saved information.
Quotes built from the same resources
Turn the equipment catalog into a project proposal.
Keep quoting connected to the resources and project information your team already manages.
Structure the scope clearly
Add inventory, labor, kits, and packages to project quotes. Organize sections and descriptions, set quantities and rates, and apply discounts and estimated tax. Quote totals update as the content changes.
- Keep the quote saved with its project.
- Publish quotes for authorized client and partner portal users.
- Keep quote revisions under your team’s control.
Put recorded specifications to work
Resource information can support quote summaries of power, weight, and transport space. Keep the underlying specifications useful and review the recorded data as you plan the project.
- Keep product media and technical information with the resource.
- Use a defined cost-based catalog price suggestion when asset purchase-cost information is complete.
- Review pricing suggestions separately from AI research.
From sales conversation to event work
Keep the scope connected to the people delivering it.
A proposal is part of a larger project. Keep contacts, team assignments, documents, actions, meetings, and communication history alongside it.
Relationships with the right context
Store a person’s title, work email, and phone details for each entity they work with. Link clients, venues, vendors, and partners to the project, and capture the role each person plays on that event.
Times and files your team can use
Record event timing separately from venue access. Upload technical documents, plans, and supporting files to the project, retaining original files with authenticated downloads. Reuse action and meeting templates for recurring preparation work.
Answers linked to business records
Ask “What are the recorded power requirements for this equipment?” or “Which actions are still open for this event?” from the top search bar. AI answers can use project context and relevant supported attachments, with links back to supporting records.
Client collaboration with review
Grant portal access to specific projects so authorized people can view shared information, review published quotes, message the team, and request changes. Your team reviews requests before changes take effect and controls quote revisions.
Example workflow
Prepare a corporate AV project.
An illustrative workflow, from catalog preparation to client collaboration.
Prepare the equipment record
Add a manufacturer and model, review AI research suggestions, and apply the specifications you want to keep. Add product photos and link the individual units, cases, and accessories.
Create the project context
Link the client and venue, assign the relevant contacts, and record event and access times. Attach plans or supporting documents and create preparation actions.
Build the proposal
Add equipment, labor, and packages to quote sections. Review quantities, rates, estimated tax, and any summaries based on saved technical specifications.
Share and review
Publish the quote to authorized portal users. Keep messages and requested changes with the project, and review the scope before revising the quote or applying supported project changes.
Explore all resource, reporting, and import features or see touring production workflows.
AV software questions
Equipment and project work, explained.
- How does ShowDesk connect AV inventory to quotes?
- Build project quotes from catalog resources, labor, kits, and packages. Use sections, quantities, rates, discounts, and estimated tax to explain the scope, then publish saved quotes for authorized client and partner portal users.
- Can an AV team track individual equipment assets?
- Yes. Keep each physical unit connected to its catalog item, with serial numbers, location, condition, purchase information, warranties, and maintenance history. Associate cases and accessories with assets and organize component resources into kits and packages.
- Is AI equipment research included for AV teams?
- Yes. Every online plan includes research by manufacturer and model, with suggested specifications and source links for review. Research and Ask ShowDesk share the company allowance; additional resources may be needed after it is exhausted. See subscription pricing.
See ShowDesk in context
Bring your catalog and quoting workflow.
See how ShowDesk connects the technical details, client relationships, and project work behind your AV business.
Open app.showdesk.com and select Create account to request a tour. We’ll follow up as tour capacity becomes available. Registration does not grant workspace access. Existing customers can still sign in.